Before reserving a space, you must register your organization. To register:

1. Go to the Community Use Calendar.
2. In the upper right corner, click "Log in to Request Facility Use."
3. Click "Create an Account."
4. Read and agree to the terms and conditions.
5. Fill out your contact information, including name, email address, phone number, address, and a password. Passwords must be at least six characters long and can include any combination of letters, numbers, and symbols. Passwords are not case-sensitive.
6. Click "Save & Next."
7. Provide your organization's name and address.
8. Click "Save & Next."
9. Submit your request.

Your request will be sent to the site administrator for approval and activation. You will receive an automated email confirmation once your request has been approved and activated.

Once your organization is approved, you can submit a rental request. Requests must be made at least 10 days before the event.

1. Go to the Community Use Calendar.
2. In the upper right corner, click "Log in to Request Facility Use."
3. Log in using the email address and password from your registration.
4. To check facility availability, use the filter buttons to select a location and date(s).
5. Click the "Request Facility Use" tab at the top of the page.

You have two scheduling options:

• Normal Schedule: Request 1 to 20 events in the same room(s) at one location, at the same time, on different days.
• Recurring Schedule: Request up to 100 events in the same room(s) at the same time on different days. These events recur (e.g., every Monday and Wednesday for a month or every Sunday for a year).

6. Fill out the form with the event title, description, school, room, date(s), and start and end times.
7. Click "Check Availability." A black X indicates the facility is already booked. You will need to choose a different room, date, or time.
8. Provide your organization's name and contact information.
9. Request any needed maintenance services, such as audio/visual, custodial, event breakdown, event setup, food service, and technology.
10. Provide event details, including the number of adults and children attending, extra chairs needed, and required parking spaces.
11. List any additional needs.
12. Sign using your email address and confirm that you agree with the terms and conditions of facility usage.
13. Submit your request.

Community Use and Building Rental Policy
View fee schedule here

Programs may need to be licensed by the Concord Board of Health as recreational camps for children under state regulations, specifically 105 CMR 430.000: Minimum Standards for Recreational Camps for Children.

According to these regulations, a program qualifies as a Sports Camp if it operates for two or more hours per day with a primary focus on one or more sports activities and meets the definition of a day or residential camp for children.  A Day Camp means a program which: (1) operates on a site for more than two hours but less than 24 hours a day; (2) operates for at least five days during a two week period; and (3) meets the definition of a recreational camp for children.

If these sports programs operate for more than two hours a day and for at least five days in a two week period OR if they advertise themselves as a camp, they must be licensed as a recreational camp for children.  Programs that operate for less than two hours a day and/or for less than five days in a two week period may be exempt from licensure.

When we become aware of these types of programs, we ask operators to provide information about their programs so we can make a determination whether the program should be licensed as a camp or can be issued an exemption letter.

Please contact the Concord Board of Health to determine your camp status.
Susan G. Rask, M.S., R.S., Public Health Director
Town of Concord, 141 Keyes Rd, Concord, MA 01742
Phone   978.318.3275
FAX      978 318 3281
email: Susan G. Rask

Recreational Camp Code

If you need to modify or cancel your submitted request, please call your building's site administrator listed below:

Use of Concord Public School facilities (Alcott, Thoreau, Willard, Peabody, Sanborn) by non-commercial entities requires liability insurance in the amount of $1 Million per occurrence/$3 Million aggregate, naming the Town of Concord as an additional insured on their policy. Entities must provide a Certificate of Liability Insurance prior to use of the facility.

• Town of Concord, 120 Meriam Road, Concord, MA 01742

Use of Concord-Carlisle Regional School District facilities by non-commercial entities requires liability insurance in the amount of $1 Million per occurrence/$3 Million aggregate, naming CCRSD as an additional insured on their policy. Entities must provide a Certificate of Liability Insurance prior to use of the facility.

• Concord-Carlisle Regional School District, 500 Walden St, Concord MA 01742

CCHS Upper Turf Field and Ripley Field/Gym Use

To reserve CCHS Upper Turf Fields 1 and 2 or Ripley Fields/Gym at 120 Meriam Road, Concord, please contact:

• Concord Recreation at 978-287-1050.

For additional help, please email Sheila Butler